Business Travel

To reduce the need for travel, we provide digital meeting rooms and encourage building users to use these facilities. Here is what we can do to manage our business travel more sustainably.

Before contemplating any business travel, consider if the need for the travel or task can be carried out using video conferencing facilities, phone calls, emails or electronic correspondence.

Consider the possibility of postponing or bring forward the meeting or travel and then combining it with another requirement to travel.

If the travel must be taken and it has been approved by your line manager, follow the transport hierarchy.

Walk or cycle to meetings

Take the bus or train for longer journeys

Always consider public transport as the first choice for business travel. For regular destinations, e.g. Edinburgh to London, London to Brussels, the train can take passengers from city centre to city centre with reasonably equal cost and time when compared to a plane journey, if we consider time we spend to get through the security and check in procedures.

Check if a colleague is travelling to the same location by car a catch a lift

Use car-sharing or car-pooling options

Car club or hire vehicle

Choose electric over conventional vehicle whenever possible.

Private vehicle

Prioritize an electric car rather than conventional one and plan your route with electric charging points along the road. Prepare your vehicle and make sure that it is serviced appropriately, and follow green driving practices

Plane Journeys

Plane journeys emit far greater emissions when compared to other transport modes. When such journeys are unavoidable, consider offsetting the journey. Single plane journeys from Edinburgh to London start from £2.23, however we do not consider this as solution as we prefer to avoid it in the first place.

Plan and book your journey ahead to get best fare price.

Green Tourism Business Scheme

Use a Green Tourism Business Scheme registered hotel or B&B. Accreditation means they have fulfilled certain environmental criteria relating to water, energy, resource use and use of local suppliers

How to get cheaper train tickets for longer journeys

Book in advance to save up to 80%. Advance type tickets usually become available around 12 weeks in advance of the date of travel. The advance journey normally shows off peak singles for standard class only, so plan your journey ahead and book well. Buy two singles is often cheaper than a return ticket.

Use cheap fare finder tool if you do not have time to search and compare by yourself. You can use cheapest fare finder tool like RailEasy, or go to retailers’ fare finder National Rail fare finder, or Virgin Train

Split ticketing or breaking the journey down into two or more smaller portion with separate train ticket could help to find cheaper train tickets. Take different route, e.g. going via, avoiding popular route or destination, to reach your destination can also save money on tickets. Find more tips here

Cheap train tickets are often available until 6pm the night before travel and offer saving up to 30% on the cost of tickets bought on the day.

Aoid travelling in rush hour, off peak is cheaper.

Longer train journey generally offers cheaper tickets.

Check if you are eligible for a railcard discount and apply one. You can also use a Nectar Card or sign up to rail retailers to get discount on next journey or to get a bit extra back at no cost.

Carbon Footprint (single trip)

Carbon Footprint of Edinburgh to london
Transport Mode  Emissions (kgCO2e/trip/passenger) 
 Train  20
 Coach / Bus  12
 Car  122
 Plane (excluding transport to and from the airport)  149

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